Coordinate every
event team
The end-to-end workforce platform built for scale. From talent sourcing to the final meal voucher scanned—orchestrate the chaos into flawless execution.
A connected event-workforce ecosystem
sooshi-events is a connected event-workforce ecosystem: a set of web and mobile modules that let event organisers plan headcount, schedule shifts, recruit and roster people, feed them, house them, pay them and talk to them, using shared event, venue and staff records.
- Workforce Planner — Workforce Planner is where an event is initialised: organisers define the event, its venues and zones, and the headcount needed by role.
- Shift Scheduler — Shift Scheduler builds the shift structure for an event by role and zone, sets timelines, and publishes shifts so they can be filled.
- Rostering — Rostering assigns staff to published shifts and tracks attendance, including geo-fence check-in, so managers can see who is on site against who was planned.
- Recruitment — Recruitment runs a candidate pipeline from contacted through to accepted, and can match candidates against gaps in the venue plan.
- EventTalent — EventTalent is a searchable directory of event professionals with skills, certifications, languages and event history.
- Staff Portal — Staff Portal is the web hub for staff: view schedule, manage a profile and read event information.
- Staff Mobile — Staff Mobile is a native mobile app for frontline staff.
- Meals — Meals defines meal policies for an event, computes entitlements from assigned shifts, and issues QR vouchers that staff present at the kitchen.
- Catering Validation — Catering Validation is the kitchen-side app used to check meal vouchers when staff collect food, so catering teams can confirm an entitlement is valid.
- Payroll — Payroll prepares pay data from event-specific contracts created in Recruitment.
- Learn — Learn lets organisers build training courses and e-learning modules for staff and track completion.
- Staff Communications — Staff Communications sends targeted push notifications to people working an event.
- Accommodation — Accommodation plans event stays: property inventory, room and bed allocation, arrivals and stay details linked to workforce dates and venues.
Independent by design
sooshi-events is independent of any event owner, league, federation or brand. It is software for organisers, and no organisation is claimed here as a client.
From blank canvas
to flawless execution.
Every major event follows the same arc. sooshi-events turns that arc into a repeatable, auditable system.
Initialise your event. Set the headcount baseline.
Create the event, register every venue, create a dot plan, define the peak shift headcount and the number of shifts and we will calculate the total workforce pool required. The Workforce Planner is command control — every downstream module inherits the headcount model and venue structure you set here.
- Multi-venue event structure
- Total pool & role definition
- Event timeline & scenario modelling
- Analytics dashboard from day one
Your talent pool,
autonomously grown.
When your recruitment pipeline runs dry, the EventTalent AI Agent takes over. It autonomously searches the global professional landscape, profiles every candidate it finds, and adds them to your searchable database — without a recruiter lifting a finger.
Every layer, covered.
One cohesive ecosystem.
Major events are chaotic by nature. Your software shouldn't be. sooshi-events connects every moving part into a single source of truth.
EventForce
Map your venue, model headcount by zone, and schedule shifts across a full suite of tools — workforce planner, shift scheduler, rostering workspace, and a recruitment pipeline that feeds directly into your event.
Staff Mobile
A native app in the pocket of every team member. Browse and claim open shifts, check in with geo-fence verification, and stay connected on the day.
Meals
Stop relying on paper tickets. Automate meal policies, compute entitlements instantly by shift, and generate encrypted QR vouchers. Kitchen-side scanning gives you real-time redemption metrics across every service point.
EventTalent
Don't scramble for last-minute replacements. Tap into a profiled pool of specialized event professionals — security, hospitality, logistics, and medical — and pipe them directly into your roster with a single click.
Sooshi Learn
Build inductions, site briefings and role-specific learning modules. Assign courses to staff and track completion. Course completion is not a claim of accredited certification or regulatory compliance.
Staff Comms
Push targeted announcements, briefings, and media to your entire workforce or specific event teams in seconds. Built-in emergency alerting lets managers trigger an instant safety check — staff confirm they're safe from their phone, and managers see real-time headcount.
Right size. Right person.
Every time.
Uniform collection day is the moment when a missing spreadsheet turns into a 200-person queue. sooshi-events eliminates the paper entirely — from profile to scanner in three steps.
Step 01
Size recorded in the talent profile
Each professional's uniform size lives on their EventTalent profile alongside experience, certifications, and availability. One place, always current.
Step 02
One QR per staff member, generated instantly
Add a Uniform Collection shift to the schedule. The moment a staff member is rostered, their QR code is available — encoding their name, uniform size, and collection event.
Step 03
On-site scanner shows the size. Done.
Staff walk up to the collection point and present their QR. The on-site scanner reads the code and flashes the size in huge type — no spreadsheet, no paper list, no wrong size.
Explore the platform,
live.
Explore each module in the sooshi ecosystem. Open an app to see its workspace.
Workforce Planner
Initialise events, define venue structure, and set the headcount baseline for every downstream module.
Shift Scheduler
Build the shift structure by role and zone, set timelines, and publish to staff in one click.
Rostering
Assign staff to shifts, track attendance in real-time, and close the loop with geo-fence check-in.
Recruitment
Run the full pipeline from contacted to accepted. Smart-match candidates against dot plan gaps.
Payroll
Review event-specific contracts from Recruitment, approve fixed monthly gross amounts, and export approved payroll data.
Meals
Automate meal policies, compute shift-based entitlements, and validate QR vouchers at the kitchen.
Accommodation
Plan event accommodation with live property inventory, room and bed allocation, arrivals, and staff stay details in one place.
EventTalent
Search event professional profiles and send candidates into your recruitment pipeline.
Staff Portal
The web-based hub where staff view their schedule, manage their profile, and access event info.
Learn
Build training courses, manage e-learning modules, and track staff completion.
Staff Communications
Send targeted push notifications to staff on-site. Filter by venue, zone, role, or individual and review the full send history.
Apps open in a new tab · Manager workspaces may require sign-in
Built for multilingual crews
The manager apps share locale files covering eight languages. Language coverage differs between apps, so check the module you plan to use.
Get in touch
Have questions?
We'd love to hear from you.
Whether you're planning your first major event or running your fifteenth, our team is ready to help. Send us a message and we'll get back to you within one business day.
Ready to run a
flawless event?
Join the world's top operations teams. Schedule a personalized demo to see how sooshi-events handles the scale and complexity of your next major event.